Wedding Disaster Scenarios

/ / Good Advice, Tips and Tools

By Wedding Consultant, Nikki Hilaire

The ceremony (and reception) is running an hour (or two!) late? What do you do?

Identify the cause and remedy. For instance, if lateness is due to a missing but replaceable item (such as a ring pillow or bouquet) I’d grab a substitute from my emergency kit, and get the wedding started.

Otherwise, I’d inform vendors of the situation and enlist their cooperation in making changes to the programme. For example, a late wedding may necessitate serving dinner earlier and allowing speeches during the meal, or having the caterer serve hors d’oeuvres to waiting guests (if possible).

There is an interruption in water supply?

I make it a point to drive around the venue neighbourhood and map out the nearest automated teller machines and convenience stores. I also keep handy the phone numbers for water trucking services.
I discuss any potential water problems with the venue contact closer to the date and on the morning of the wedding. In the unlikely event that the venue is unable to meet water requirements on the day (think sinks running dry) I’d approach neighbours about the possibility of using their supply. There is also the option to purchase water by the gallon from the nearest convenience stores whilst waiting for water trucks to arrive.

It’s raining at your outdoor wedding?

You need to establish a back-up plan in advance. Consider reserving tent walls to be used if necessary; if the venue is not tented there should be at least one covered area.
I often change the reception schedule or program when this happens. For instance, if pelting rain forces guests to run for shelter, the “waiting” period can be turned into the “first dance” item followed by a soca dance party. Guests would be having such a good time that they may not notice that the banquet style dinner was turned into a casual buffet.

The entertainment does not show up?

I keep varied music discs in my car as back-up; the DJ usually does a sound check with me, or someone from my team, at least two hours prior to the reception, so that they can always transition if a musician does not show.

For instance, if your live saxophonist cancels, the DJ can substitute instrumental music, without guests even knowing that something went wrong. It’s all about having that relationship with your vendors.